Turning documents into successful processes ...
Documents should simplify work, not complicate it.
This is exactly where SmartDocuments comes in. For more than 30 years, we have been helping businesses and public sector organizations streamline the way they create and manage documents. With our solutions, customers automate and optimize their document processes, save valuable time, and ensure consistent, professional communication. Today, organizations across a wide range of industries around the world trust SmartDocuments.
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About us
We believe communication is one of an organization's most valuable assets. That's why we help customers communicate clearly, consistently, and with confidence by combining smart technology with a deep understanding of their needs.
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Consulting & Services
Sometimes a fresh perspective makes all the difference. Whatever your document automation solution, our template management experts are ready to support you with independent consulting and practical advice to help you succeed.
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Book a demo!
Book a personalized demo and discover how document automation, template management, and workflow integration can help your organization create documents faster, improve consistency, and reduce manual effort.
News
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“When staffing is a challenge, smarter processes are part of the solution”
Staffing shortages, increasing compliance requirements, and growing document volumes are creating major challenges for organizations across almost every industry. Valuable working time is consumed every day by the creation, maintenance, and management of documents. Document automation offers an effective solution. Discover how organizations can increase efficiency, reduce the burden on employees, and secure their future readiness.
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Comparing apples and oranges? Spotting the differences has never been easier.
Templates are continuously evolving. With the integrated version comparison feature in the SmartCenter of SmartDocuments FOUR, you can instantly identify changes between two template versions. Whether displayed side by side or as tracked changes directly within the document, you always maintain full visibility and control over every modification.
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Pause the document. Grab a coffee.
Pick up where you left off later.In the new SmartWizard 4, you can now save documents in progress as drafts. Especially in more complex processes, there may be missing information, questions that need clarification, or tasks that simply need to be continued at a later time. In these situations, it is particularly useful when information that has already been entered is not lost and the process does not have to be started from scratch.
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4 Jobs. 4 Areas. One Platform.
In a serious document platform, there are really only four tasks: controlling who is allowed to do what; designing the templates and workflows; accommodating everyone who ultimately works with them; and scaling up when the volume increases. Our software, FOUR, is built around these four tasks – nothing more, nothing less.
01 GOVERN
SmartCenter: Full control over users, templates, and the entire system from a single dashboard.
02 DESIGN
SmartEditor 4 / Workflow Designer / SmartStudio: Create templates and workflows in no time.
03 ENGAGE
SmartWizard 4 / SmartSpace: Your workspace for document creation and document communication.
04 SCALE
SmartBatch: Fast at any scale, from small batches to millions of documents.
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SmartDocuments FOUR
SmartDocuments FOUR takes document creation to the next level: Smart templates, automated workflows, and seamless integration with your existing systems enable you to create documents faster, work more efficiently, adapt more flexibly, and stay future-ready.
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Integrations
Seamless End-to-End Processes for efficient template management and document automation: Want to integrate SmartDocuments with your existing business applications? Browse our comprehensive range of integrations and interfaces to connect systems, eliminate manual steps, and create fully automated document workflows.
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Packages
Start with the package that fits your organization best. SmartDocuments FOUR is available in three modular packages. Each package builds on the previous one, making it easy to expand your capabilities as your requirements grow. We'll help you find the right solution for today and ensure it continues to support your success in the future.
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What makes our documents smart?
Psst ... Here's the secret of Smart Documents. They may look like ordinary documents, but there's much more beneath the surface. Intelligent logic, automated content, and centralized control work together to create smarter, faster, and more consistent document processes. Explore the smart features of SmartDocuments.
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SaaS or On-Premises?
Cloud flexibility or complete control in your own environment? Both options have their strengths. With SmartDocuments, you can choose the deployment model that matches your organization's needs today while supporting your future growth.
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Q&A
Frequently Asked Questions, or better yet: "Any Questions?" We've gathered the questions we hear most often about SmartDocuments and provided the answers right here. And if you still can't find what you're looking for, don't hesitate to get in touch. We'd be happy to help.
Our customers. Our shared success.
Discover how forward-thinking organizations are reimagining their document
processes with SmartDocuments and achieving measurable results.
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Ben Keizer, Contra Costa Health
"With SmartDocuments, we have access to a library of standardized document templates. The documents generated are complete, consistent, and presented in the same layout every time."
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Elisabeth Mustonen, Länsstyrelserna
"In one year, our most frequently used template has generated over 52,000 documents."
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Frank Samadani, Ejendals
"Using SmartDocuments allows our safety experts to create reports in a more professional and structured way."
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Steph Hamel, The Travel Corporation
"Compiling the documents was a time-consuming task before SmartDocuments was introduced"
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Chris Nieuwenhuize, GREEFA
"Ultimately, we chose SmartDocuments because it is not an overly difficult configurator. Also, the software is very flexible when it comes to layout."
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Hasan Kazem, GrowWork Group
"Automating our resume conversions works super efficiently. Where we used to need about an hour per resume, we can now convert them in a few minutes"
Seamlessly integrates with your existing IT infrastructure
Unify data, documents, and systems in a powerful ecosystem, and elevate
your document generation with automation, efficiency, and seamless integration.
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Implementation
"Getting started is easier than you think" ... because we support you every step of the way! Our team of experts works hand in hand with you from day one to ensure that your SmartDocuments implementation is smooth, structured, and successful.
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Consulting
Document automation is about much more than technology. It is a key driver of business success. We help you streamline processes, enhance quality, and realize sustainable efficiency gains that save time in the long run.
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Academy
Back to School! Our training courses help you make the most of SmartDocuments. Whether you're just getting started, expanding your expertise, or looking to master advanced features, we customize the training experience to match your role, knowledge level, and objectives.