55 news items were found
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The right role for every task ...
With the new role-based access system in SmartDocuments FOUR, you can manage functions and access rights centrally and efficiently. Define permissions once within roles, assign them flexibly to your users, and maintain a clear overview of all granted rights at any time.
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When your document processes turn into a horror story ...
Endless copy-and-paste work. Outdated templates that suddenly reappear. Errors that sneak in just before documents are sent. And approval processes that seem to disappear into the darkness forever. For many organizations, this is everyday document horror.
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Your wizard. Your design. Your rules.
Did You Know? In SmartWizard 4, you can centrally manage themes and flexibly arrange questions in one, two, or three columns. This provides a clearer layout, a customized look and feel, and an improved user experience. In the following Tips & Tricks article, we'll show you how it works.
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Your documents should know which state you're in.
With FOUR, intelligent templates can use predefined business rules and available data to incorporate location-specific information, approved clauses, and other relevant content. No need to maintain separate templates for every possible scenario.
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“When staffing is a challenge, smarter processes are part of the solution”
Staffing shortages, increasing compliance requirements, and growing document volumes are creating major challenges for organizations across almost every industry. Valuable working time is consumed every day by the creation, maintenance, and management of documents. Document automation offers an effective solution. Discover how organizations can increase efficiency, reduce the burden on employees, and secure their future readiness.
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Comparing apples and oranges? Spotting the differences has never been easier.
Templates are continuously evolving. With the integrated version comparison feature in the SmartCenter of SmartDocuments FOUR, you can instantly identify changes between two template versions. Whether displayed side by side or as tracked changes directly within the document, you always maintain full visibility and control over every modification.
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Pause the document. Grab a coffee.
Pick up where you left off later.In the new SmartWizard 4, you can now save documents in progress as drafts. Especially in more complex processes, there may be missing information, questions that need clarification, or tasks that simply need to be continued at a later time. In these situations, it is particularly useful when information that has already been entered is not lost and the process does not have to be started from scratch.
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10 signs that your template management
is no longer up to dateAre your document templates still up to date? Many organizations unknowingly work with outdated template processes that consume valuable time, lead to errors, and slow down digital transformation. Discover the 10 warning signs that indicate it's time to modernize your template management.
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It's launch day! SmartDocuments FOUR is available
FOUR is the next generation of SmartDocuments. A modern platform for centrally managing, automating, and scaling document processes. With FOUR, we are laying the foundation for the future: a platform built on the solutions you already know and trust, while preparing your organization for the challenges of tomorrow.
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Why document automation matters
Large organizations generate thousands of documents every day. With intelligent document automation and smart templates, they can ensure consistency, improve accuracy, reduce manual effort, and streamline document processes across the entire organization.
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From the right template to well-structured documents
It's the ease of standard texts, automated branding, and data exchange that makes SmartDocuments stand out. Petra Verberne, who manages the templates at the Dutch municipality of Someren, explains how she uses the software in her day-to-day work.
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Efficient document creation that contributes to quality care
By automating processes, freeing up more time for client contact. According to the Dutch healthcare provider HSK Groep, that is the greatest added value of using SmartDocuments. An Van Herck manages the templates within the organization and explains how she uses the software to make a difference for clients, employees, and other stakeholders.
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The hidden ROI of document automation
The real benefits of document automation go beyond saving time and reducing costs. By creating structured, controlled, and scalable document processes, organizations can improve consistency, reduce risk, and operate more effectively across the entire business.
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Top integrations that make document creation effortless
By connecting SmartDocuments to your core business systems, you can automate document creation, streamline workflows, and ensure consistency across your organization. Reduce manual effort, eliminate errors, and deliver the right documents at the right time.
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One template set for all partner organizations
One template solution for all partners: Environmental Authority IJsselland streamlined document creation across ten municipalities and the regional Safety Authority with a shared, centralized template environment.
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Efficient document creation for case-based working
The Water Authority of the Dutch province of Limburg operates according to the principles of case-based working and utilizes SmartDocuments as a solution. Raymond Sahl and Ciska de Zwart elaborate on how SmartDocuments contributes to an efficient and transparent workflow.
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Smart document assembly for the public sector
Government agencies face increasing demands for speed, accuracy, and compliance. Document automation helps streamline processes, reduce errors, and ensure consistent communication, enabling teams to work more efficiently and serve citizens better.
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SmartDocuments Renews ISO 27001 Certification
In 2025, SmartDocuments successfully renewed its ISO 27001 certification, reaffirming our commitment to the highest standards of information security. This certification demonstrates our ongoing dedication to secure processes, reliable systems, and the protection of customer information.
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Automate your documents using XML and JSON
Intelligent document creation requires more than just templates. By leveraging XML and JSON for seamless data exchange, SmartDocuments connects systems, automates document processes, and ensures accurate, consistent, and efficient document generation.
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SmartDocuments Joins Banyan Software
Since joining Banyan Software in October 2024, SmartDocuments has strengthened its foundation for long-term growth, innovation, and scalability. This partnership enables us to enhance our products, expand internationally, and continue delivering trusted document automation solutions while staying true to our customers, employees, and company culture.
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From chaos to clarity
Documents are at the heart of every organization, but creating them is often time-consuming and complex. Intelligent document automation helps eliminate inconsistencies, streamline workflows, and ensure every document is accurate, professional, and easy to manage.
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The power of smart templates in government
For more than 30 years, government agencies across Europe have relied on intelligent document templates to improve efficiency, ensure compliance, and deliver consistent, citizen-focused services in an increasingly digital world.
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Beyond efficiency
Beyond efficiency and compliance, document automation improves the employee experience. By reducing repetitive tasks and complexity, organizations can lower stress, increase productivity, and create a more positive and empowering work environment.
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Unified standards for municipal documents
The municipalities of Heemstede and Bloemendaal work closely together on IT and document management. With SmartDocuments, they streamline processes, ensure consistency, and strengthen their successful municipal partnership.
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Streamlining multi-municipality collaboration with SmartDocuments
Improving business operations. That is what Meerinzicht does for three municipalities in Gelderland. A big job that the organization has taken on together with SmartDocuments. After years of innovation and learning from each other, the online environment is now ready for use.
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